42Geeks Privacy Policy

At 42Geeks Inc. ("42Geeks"), we take the protection of your personal data seriously. This Privacy Policy outlines how we collect, use, share, and protect your personal information in accordance with applicable data protection laws.

By participating in a 42Geeks event, tour, or submitting personal data via our website or registration forms, you consent to the practices described in this policy.

Information We Collect

To plan and deliver high-quality events and travel experiences, we may collect the following types of information:

  • Contact information (e.g., name, email, phone number)

  • Professional information (e.g., company name, job title, industry role)

  • Travel preferences and personal needs (e.g., dietary restrictions, mobility needs, room preferences)

This information is collected for internal trip planning and will only be shared with in-country hosts or sponsors when required to support your participation (e.g., for catering, venue access, or event planning).

How We Use Your Information

We use the personal data we collect for the following purposes:

  • Event Management: To organize and coordinate your participation, including registration, communications, and logistics.

  • Communication: To provide event-related updates, reminders, and post-event follow-up.

  • Networking: To facilitate connections between attendees, sponsors, and local hosts, including sharing attendee directories when appropriate.

  • Marketing (with consent): To inform you about future 42Geeks tours, events, and opportunities we believe may interest you.

  • Media and Promotion: To use event photography, video, and audio for promotional purposes across digital and print channels.

Photography, Video, and Media Consent

We may capture photos, videos, and audio recordings during events that include your image, likeness, or voice. By participating, you grant 42Geeks and its partners a perpetual, royalty-free, worldwide license to use this content for:

  • Promotional materials

  • Event advertising

  • Brand storytelling

  • Showcasing participants and experiences

This includes use on websites, social media, printed materials, and other platforms. You may revoke this consent at any time by emailing info@42geeks.com. Please note that revocation will not apply to materials already in production or published.

Information Sharing

We do not sell your personal information. However, we may share your data under the following circumstances:

  • With Other Participants: To promote community building and peer networking.

  • With Local Hosts & Partners: To help deliver events and experiences, we may share limited contact details with trusted hosts and partners, including those providing venue space, food, or services. Certain venues may also require personal information for security purposes.

  • For Legal Reasons: If required by law or to protect our rights or those of others.

  • With Sponsors (with disclosure): Some sponsors request access to participant contact information as part of their support. In those cases, you may receive emails from those sponsors after the event. You can opt out at any time using the unsubscribe link in their communications.

Note: Some partners support events in-kind (e.g., offering venues or meals instead of cash) and are considered sponsors under this policy.

Payment Processing

All payments for tours, events, and merchandise are processed via secure third-party platforms such as Stripe, PayPal, and Venmo. These providers collect and process your payment information independently. Please review their respective Privacy Policies and Terms of Use to understand how your data is handled.

Your Rights

Under applicable data protection laws, you have the right to:

  • Access: Request a copy of the personal data we hold about you.

  • Correction: Ask us to correct any inaccurate or incomplete information.

  • Withdraw Consent: Opt out of marketing communications at any time by clicking "unsubscribe" in our emails or contacting us directly.

  • Request Deletion: In certain cases, request that we delete your personal data.

To exercise any of these rights, please contact us at info@42geeks.com.

Changes to This Privacy Policy

We may update this Privacy Policy periodically. Any updates will be posted on our website with an updated revision date. We encourage you to review this page regularly to stay informed about how we protect your personal information.

Contact Us

If you have questions or concerns about this policy or our data practices, you may contact us at: info@42geeks.com

This policy was last updated on June 11, 2025.